From enquiry to invoice, without retyping

Article, variant, quantity, technique, number of colours, set-up costs, margin and VAT in one screen. You can put several quantities side by side and have a quote approved line by line, so a customer picks between two variants without the whole quote starting again. Once it is approved the quote becomes an order, with the purchase orders attached to it. The 2D and 3D proof carrying the customer's logo goes out as a PDF with the email.

Companies, contacts and addresses together, with the country and the VAT number deciding which VAT ends up on the quote. Payment term, salesperson and price agreements are fixed per customer, and the history of quotes, orders and invoices sits on the same card. A new customer can be left to Magic Agent: it asks for what is missing and records nothing until you confirm.

Your suppliers' catalogue is already in there: articles with variants, colours, photos, price breaks and stock, along with the print techniques, print positions and set-up costs per article. Your own articles and your own prices sit beside that rather than beneath it, and you search by number, word, colour, supplier or stock. Every technique sits in the system as a real rule, with its price breaks, its set-up costs and its maximum. New techniques are simply added: Hydroglaze went in on 15 September 2026.

Approving the quote lines creates one purchase order per supplier, with the choice of delivery to you or straight to your customer's address. Purchase price, sales price and margin are visible per line, so you know what an order yields before it goes out. Sending it and following its status happen from that same order; nobody retypes a line.

Stock levels per location, what is reserved for live orders, and an alert the moment an article drops below the threshold. Counts and movements belong to the article itself, and with barcodes, goods-in and goods-out in the warehouse are an action rather than a list somebody updates later.

The invoice comes out of the order, with your numbering, your VAT codes and your payment terms. Partial invoices and credit notes belong to the same chain and not in a separate file. You register payments alongside them, so you can see which items are outstanding and how old they are. VAT follows the customer's country and VAT number, numbering runs on per company, and a report on revenue and margin per period is ready and waiting.

A customer with an agreed price keeps that agreement, even when the standard price changes. Discount groups work across a whole article group at once, so you record an agreement once instead of applying it again on every quote.

Fast Editor opens with the right article and the supplier's print positions, so your customer lays out the print themselves. The design comes back on the order line, with preview, technique, sizes and PMS colours. Once the order is confirmed, Fast Editor delivers the print file and the proof. It works with the catalogues of PF Concept and XD Connects, among others.

"Make a quote for Bakery De Vries, 250 pieces of 377-00.001 with pad printing" is enough to get a proposal ready. Searching works on criteria too: a red thermos flask in stock, a hundred pieces, pad print in two colours, supplier PF. If the agent is missing something, it asks. Inside an open quote it adds lines from one sentence, it flags what stands out — a margin that is off, a price that deviates — and it saves nothing until you confirm.

The first time you log in, a tour runs through every screen, and you can restart it whenever you like. The manual sits inside the system itself and describes every flow step by step. If you get stuck you report it from Magic Agent: the ticket reaches our support team with the screen, the log, the console and a screenshot, so you do not have to explain where you were.

Each company has its own customers, numbering, journals and settings, while the catalogue and the VAT rates are shared across all of them. Logging in works without a password: you request a code by email. Permissions and roles are set per user, per site and per brand, so sales does not see what the administration sees.